Coordinator position open

A coordinator position has opened up for the Environmental Club! Heather has decided to commit more time to her position in the Sustainability Office and as an ASPSU senator. We'll miss her - she'll still be involved, just not as a coordinator. Join Becca & PJ as a coordinator! If you are interested or you know someone else that you think would be good, email ecpsu@pdx.edu with your nomination (you can nominate yourself). The nomination process is open for 2 weeks. The position is paid, and the expectations are as follows. If you have questions, feel free to email us at the previous address. We will be discussing this at the next meeting Wedn, Nov 19, 5:45 pm, Smith 327.

Tasks automatically assigned to all coordinators:

• Organize 2 events above and beyond the default tasks per term (this may change to 1 event). For each event:
  
  • Email person responsible for webmail event info for weekly update 24 hours before newsletter is sent on Sunday
    
  • Maintain contact with those involved
    
  • Fill out necessary forms, expenditure forms, room requests, etc.
    
  • Turn in receipts within 48 hours after events to SALP office
    
  • Advertise to the public/members
  
  
• Attend 80% or more of officer & general meetings
  
  • Excused absences will not count against the 80% only if approved by the other coordinators
    
  • Excused absences must be called in 8 hours ahead of time to the other two coordinators
    
  • Over 15 minutes late to a meeting will be considered an unexcused absence
  
  
• Maintain a Google account
  
• Send new member info to coordinator in charge of membership list
  
• Give budget bookkeeper copies of receipts and/or expend requests
  
• Input budget transactions to Google doc “Env Club official budget”

Tasks to rotate amongst the coordinators:

• Plan and facilitate general meetings. Additionally:
  
  • Advertise (includes display case)
    
  • Prepare agenda
    
  • Maintain sign up sheet
  
  
• Notetaker and timekeeper in general meetings. Must post meeting minutes to Google documents. Must not be the same person as facilitator.
  
• Plan and facilitate coordinator meetings. Additionally:
  
  • Prepare agenda
  
  
• Notetaker and timekeeper in officer meetings. Must post meeting minutes to Google documents. Must not be the same person as facilitator.

Specifically for Heather's position:

• Possibly plan and facilitate Native Garden and work parties - ideally will be transferred to a Native Garden assistant
  
• Maintain contact with sustainability director - Heather or Noelle
  
• SALP liaison
  
  • Maintain communication with SALP advisor
    
  • Keep up on SALP updates and deadlines
    
  • Does not include filling out paperwork for other coordinators’ events
  
  
• Reserve & maintain display cases
  
• Maintain Facebook page & website blog

Expectations of all coordinators:

• Attendance policy as described above must be met
  
• Respond to emails & Google doc requests within reasonable time (preferably 48 hours)
  
• Organize 2 events each term (this may change to 1 event)
  
• Complete to-do list created at each officers’ meeting within chosen timeframe (include with minutes for reference)